Instructions to Authors
2008 GCAGS TRANSACTIONS
Persons are expected to submit a paper if their abstract is accepted for presentation in GCAGS/GCSSEPM sessions at the 2008 Joint Annual Meeting between The Geological Society of America (GSA), Soil Science Society of America (SSSA), American Society of Agronomy (ASA), Crop Science Society of America (CSSA), and the Gulf Coast Association of Geological Societies (GCAGS) with the Gulf Coast Section of SEPM (GCSSEPM), hosted by the Houston Geological Society (HGS).
Papers for the GCAGS Transactions can range from extended abstracts of 2-4 published pages with key figures included to full manuscripts (up to about 10-12 published pages). Submissions of full manuscripts are encouraged.
GENERAL SUBMISSION REQUIREMENTS
Please follow all guidelines exactly! Authors’ failure to follow format instructions in the past has cost GCAGS time and money. Manuscripts not following guidelines will be returned immediately for format correction. All submissions of final edited manuscript and illustrations must be received by the June 24, 2008 deadline.
ABSOLUTE DEADLINES:
Abstract submission - 3 June 2008
Abstract submission - 3 June 2008
For the 2008 joint meeting, all technical sessions require submission of a basic 300-word abstract via the GSA website for consideration into the program. The GSA site is www.geosociety.org. Abstract submission runs from 21 January through 3 June 2008. Session chairs for the 2008 GCAGS technical program will be accepting abstracts for their session throughout this period so it is important to submit your abstract as soon as possible. Note that this is a FIRM deadline.
Final manuscript submission - 24 June 2008
The GCSSEPM Editor must receive the FINAL VERSION OF THE EDITED MANUSCRIPT AND ILLUSTRATIONS by the final deadline. Due to the number of technical sessions at this joint meeting, GCAGS would appreciate if you would submit your manuscripts as early as possible. Make sure that you have time for manuscript revisions by submitting your initial manuscript for review early. This is a FIRM deadline.
COPYRIGHTED OR PROPRIETARY INFORMATION:
It is the obligation of the author(s) to secure necessary written permissions to use copyrighted and/or proprietary information AND to include copies of those permissions with submitted material. This primarily applies to (but is not limited to) illustrations from other sources and includes seismic data. The editors will reject any material that they suspect does not meet these conditions.
INITIAL SUBMISSION:
Submit by mail Send one printed copy of your manuscript and illustrations and one digital copy for review following format guidelines below. The digital version of all material (text and illustrations) should be sent on a CD-ROM. Mail all to the GCSSEPM editor Angela Hammond at the mailing address below. NOTE: INITIAL SUBMISSIONS SHOULD BE OF FINAL QUALITY.
OR
Electronic submission Email a digital version of manuscript and illustrations and send a paper copy of the illustrations. The digital files must be sent as email attachments to GCSSEPM editor (Angela.Hammond@Shell.com) and the hard copy of the illustrations should be sent to the editor at the address below:
MAILING ADDRESS: For all initial and final submissions, please use the following address. Other communications may be handled by e-mail at the discretion of the editors.
Angela Hammond
GCSSEPM Editor - GCAGS Annual Meeting
Shell International Exploration and Production Inc.
200 North Dairy Ashford, Rm. 2432, Houston, Texas 77079-1197, USA
Phone: (281) 544 3314
e-mail: Angela.Hammond@Shell.com
EMAIL INSTRUCTIONS: All initial and final email submissions must be sent to the GCSSEPM Editor (Angela.Hammond@Shell.com). Manuscript and illustration files should be sent as attachments to the email. When emailing, please put “GCAGS2008-lead Author’s last name” in subject line (include enough information to uniquely identify multiple papers by same lead author). An email reply will be sent acknowledging receipt of the manuscript.
In addition, please notify GCAGS editor (michaelalexissmith@hotmail.com) when you have submitted a paper to ensure that no manuscript is lost or rejected in error.
EDITING PROCESS: Following review by editorial staff, you will be contacted as necessary to make editorial changes. Communication via e-mail is preferred during the editorial process. Communication will be made solely to the contact person listed on submitted abstracts.
FINAL SUBMISSION: Following final corrections and approval, you will be required to submit all material in the digital format outlined below. Final submissions can be mailed on CD-ROM to the above address or sent by email.
AUTHORS WITH MULTIPLE PAPERS: Please treat each paper separately, including submission of each on separate CD-ROM or email. For postage savings, hard copies and CD-ROMs may be sent in the same packet, so long as clear separation exists between individual manuscript materials.
SUBMISSION FORMAT: Detailed format instructions follow these general instructions. You are expected to submit all digital files and paper copies in the appropriate format or your manuscript will be immediately returned for correction. Please do not try to create your own format! Basically for digital files we want a single-spaced document, left-justified only, 12-point Times New Roman, without any tabs, indentations, etc. Paper copies will be exactly the same as the digital file but with all text double spaced. Most questions/topics should be addressed in the following pages, but if you have any format questions you may refer to the 2007 GCAGS Transactions as a model.
PAPER LENGTH: Following all required guidelines of formatting, your printed copy, including all text, figures, etc., should not exceed 22 or so pages. THIS IS NOT THE FINAL NUMBER OF TRANSACTIONS PAGES!! Submitted printout copies that exceed 25 pages will be rejected solely on the basis of length. With the above format, this is a manuscript of about 50,000 characters including punctuation and spaces. This does not include spaces for illustrations, charts, maps, tables, or figures. A half page figure counts as 2,700 characters and a full-page figure counts as 5,400 characters. Use your word processor character count feature to determine the length of your manuscript before submitting.